US Payroll – Step 9: File Periodic Reports

1️⃣ Form 941 (Quarterly) – Report federal income tax withheld + employer/employee FICA to IRS.
(Filed every quarter (April, July, October, January)).
👉 Example: If you withhold $500 in taxes and $300 in FICA, report $800 total

2️⃣ Form 940 (Annual) – Report FUTA (Federal Unemployment Tax) to IRS.
👉 Example: For 3 employees earning $7,000 each → FUTA = $7,000 × 6% × 3 = $1,260.

3️⃣ State Filings – Submit state income tax withholding & unemployment (SUTA) returns monthly or quarterly as per state rules.
👉 Example: California employers file SUTA quarterly via EDD online.

4️⃣ New Hire Reporting – Report new employees to your state directory (usually within 20 days).
👉 Example: Hired on Nov 1 → report to state by Nov 20.

✨ Timely filing = smooth compliance & no penalties!